DEPARTURE from Nairobi
It would be unwise to plan on arriving at Nairobi International before 1 PM on Friday August 25 - unless you pay for air-transfer (~$150 US). You may need to overnight in Nairobi.
Note: Some flights to Johannesburg depart Nairobi too early for same-day road transfers. Road transfers from the Mara can meet departures:
South African Airways flight 183: dep 15:40
Kenya Airways flight 462: dep 20:30
(see schedule).

OVERNIGHT in NAIROBI ?

Mara - Nairobi transfers will call at included hotels in Nairobi (see serviced hotels) [airport - hotel transfers: small extra charge].

Alternate departure & transfer options: organized by us for you!
You might avoid a night in Nairobi by transferring from the Mara to Nairobi by air:
We can organize charter flights direct to the International Airport at probably the same cost as scheduled services(extra customised charge - min 4 persons). (see charter information)
The scheduled air-service from the Maasai Mara to Wilson (cost approx. $130-$150 US) (domestic airport) will not get you to the International Airport sooner than the road transfer - (see schedule)

Reservations:
We can only hold confirmed provisional space for 7 days awaiting your confirmation of the safari. If provisional space is not confirmed within this period, space will be released. Once you confirm a safari, in order for us to hold the space, we require an immediate deposit of 25% of the total cost (invoices will be sent to you at this stage) - this deposit must be received within 14 days of confirmation. Failure may result in losing confirmed space. The deposit of 25% of the tour costs (2 pax rate) is required on booking and the balance not later than 90 days before the tour begins. Notwithstanding any prior confirmation arrangements, the right is reserved not to execute the tour if payment has not received in accordance with the foregoing.

*Number of Persons (private vehicle)
• The cost is dependent on the number of adult persons in the vehicle.
• There is an advantage in booking as group.
• The maximum number of passengers per vehicle is 6, thereby ensuring 'window seats' for all.
• Natural Events will assign delegates and their families/guests (in their booking groups) to vehicles such that where possible vehicles will have 6 the maximum passengers; and thereby the lowest cost per person.
• If you wish to have a vehicle for your group which is less than 6 passengers you must advise at the time of reservation.
• Natural Events will endeavour to publish the number of reservations made for each package so that delegates may be advised of the rate per person currently available (see cancellations).
• See 'cancellations'

Payment:
Will be possible by the same mechanisms as for the MARA 2008 conference; credit card, bank transfer or $US cheque - including the same processing fee structure. (These packages are offered at between 10 and 23% below normal rates and thus the actual cost of payment must be applied).

Prices:
Generally: All prices are based on cost prevailing at the time of publication of the price list. These can change without notice. However once a holiday has been paid for we will guarantee the price, unless it is subsequently affected by the Government action or other influence beyond the control of Natural Events or of the agents and representatives.
*Specifically in relation to the number of persons: The price decreases as the number of adult passengers per vehicle increase to 6. All deposits will be paid on a 2 pax basis (above) but we will endeavour to reduce costs as far as possible by loading 6 persons per vehicle. These arrangements will be reflected by a reduction in your final payment Delegates/guest wishing to stipulate - by name - special arrangements in which vehicles will not be full must do so at the time of reservation.

Cancellations:
In the event of cancellations, notice of which must be given in writing, the deposit may be refunded minus the charges for reservations that have been processed, cancellation fees imposed by the hotels/lodges and transporters and any other relevant expenses. If a cancellation received within 90 days before commencement the tour begins a cancellation fee of 50% of the total land arrangements will be charged and a charge of 100% if cancellations made within 45 days of commencement. We require that you get full trip cancellation insurance.
*Specifically in relation to the number of persons: In the event that you cancel a reservation made by you at a rate reduced by booking in a vehicle with other passengers/guests we reserve the right to retain the difference in the rates if we are unable to 'refill that vehicle' and it is necessary to compensate the remaining guests for that difference.

For full terms & conditions

1. Accommodation as stipulated in the itinerary.
2. Transportation in a chauffeur driven minivan with pop-up roof for easy game viewing & photography.
3. Services of an English-speaking driver-guide.
4. Game viewing drives and parks entrance fees as indicated in the itinerary.
5. All Government taxes and levies.
6. Free safari hat.
7. Free mineral water during game drives only.
8. All meet and greet services.
9. All arrival and departure transfers.
10. 24 hours stand-by contact number.
11. All meals as indicated in the itinerary.
12. Guaranteed window seat in each vehicle (unless specified by agent).
13. Two-way long-range high frequency radio communication in each vehicle.
14. On safari accessories in each vehicle: - First-aid kit, wildlife books, beanbags for easy photography, and a pair of binoculars, cool box and fire extinguisher.

Above costs exclude:

1. All items of personal nature e.g. telephone call bills, fax/email bills etc.
2. Tips and gratuities to hotel, lodges, camp staff and driver- guide(s)
3. Alcoholic and non-alcoholic drinks.
4. Any local or international flight and departure taxes.
5. Laundry services.
6. Any other item(s) not included in our itinerary.